Last updated: May 4, 2026
1. Data Controller
Website: Clinic Software Guide
Data controller: María Catalán
Contact email: privacy@clinicsoftwareguide.com
Clinic Software Guide is the website name used for this medical software directory. The website helps visitors browse software profiles, categories, features, and pricing or demo enquiry pages.
2. What Personal Data We Collect
We may collect the following types of information:
Information you submit directly:
- Name
- Work email
- Clinic type
- Number of providers
- Message or enquiry details
- Software reference, if you submit a pricing or demo request for a specific software product
- Consent confirmation and submission timestamp
Technical and usage information:
- IP address
- Browser and device information
- Pages visited
- Referring URLs
- Approximate location based on technical data
- Cookie and consent preferences
We do not intentionally collect health information, patient records, medical records, or sensitive clinical data through this website. Please do not submit patient information through any form on Clinic Software Guide.
3. Why We Process Personal Data
We process personal data for the following purposes:
- To process contact, pricing, or demo enquiries
- To identify which software product your enquiry relates to
- To respond to requests or handle enquiries with the right context
- To maintain website security and prevent spam
- To improve website usability and performance
- To measure website traffic and understand how visitors use the site
- To display or manage advertising, where applicable and subject to consent requirements
Clinic Software Guide does not sell personal data.
4. Legal Basis for Processing
Depending on your location and how you use the website, we rely on the following legal bases:
- Consent: when you submit a form, accept cookies, or agree that your enquiry may be processed and, where relevant, shared with a software provider or appropriate partner for follow-up.
- Legitimate interest: for basic website operation, security, spam prevention, and maintaining the service, provided your rights and freedoms are not overridden.
- Legal obligation: where we need to comply with applicable laws.
For analytics, advertising, and non-essential cookies, we rely on your consent where required by law.
5. Pricing and Demo Enquiries
When you submit a pricing or demo request, Clinic Software Guide may use the information submitted to process the enquiry.
If relevant, and only where you have provided consent, your enquiry may be shared with the software provider or an appropriate partner so they can follow up.
Submitting a pricing or demo enquiry does not guarantee that a software provider will respond, offer a demo, or provide pricing information.
6. Cookies, Analytics, and Advertising
Clinic Software Guide may use cookies and similar technologies to:
- Keep the website functioning properly
- Understand website usage
- Improve performance and user experience
- Measure traffic
- Support advertising or monetization, where applicable
We may use tools such as Google Analytics and Google AdSense. These services may use cookies or similar technologies according to their own policies.
Where required, non-essential cookies, analytics technologies, and advertising technologies will only be used after you provide consent through the cookie banner or consent tool.
You can change or withdraw your cookie preferences through the cookie settings available on the website, where applicable.
7. Third-Party Services
We may use third-party providers to operate and improve the website, including:
- Hosting providers
- Analytics providers, such as Google Analytics
- Advertising providers, such as Google AdSense
- Email or notification services used to receive enquiries
- Cookie consent or privacy management tools
- Software providers or appropriate partners, where relevant to a pricing or demo enquiry and where you have consented
These providers may process personal data according to their own privacy policies and contractual obligations.
8. Data Retention
We retain personal data only for as long as necessary for the purposes described in this Privacy Policy.
Typical retention periods may include:
- Pricing or demo enquiry data: for as long as needed to process the enquiry and maintain reasonable records.
- Contact requests: until the request is resolved, unless a longer retention period is necessary.
- Consent records: for as long as needed to demonstrate consent.
- Analytics data: according to the retention settings of the analytics provider.
- Technical logs: for a limited period needed for security and troubleshooting.
9. International Data Transfers
Some third-party providers may process data outside your country or region. Where required, appropriate safeguards are used to protect personal data transferred internationally.
10. Your Rights
Depending on your location, you may have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time where processing is based on consent
- Lodge a complaint with a data protection authority
To exercise your rights, contact us at: privacy@clinicsoftwareguide.com
11. California Privacy Rights
If you are a California resident, you may have certain privacy rights under California privacy laws, depending on whether those laws apply to Clinic Software Guide.
These rights may include the right to:
- Know what personal information is collected
- Request access to personal information
- Request correction of inaccurate personal information
- Request deletion of personal information
- Opt out of the sale or sharing of personal information, where applicable
Clinic Software Guide does not sell personal data.
If we use advertising technologies that may be considered “sharing” under applicable California privacy laws, you may manage your preferences through the cookie settings or contact us at: privacy@clinicsoftwareguide.com.
12. Data Security
We use reasonable technical and organizational measures to protect personal data against unauthorized access, misuse, loss, or disclosure.
However, no website or internet transmission is completely secure.
13. Children
Clinic Software Guide is not directed to children and does not knowingly collect personal data from children.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated “Last updated” date.
15. Contact
For questions about this Privacy Policy or your personal data, contact:
